Tools of a Project Management Software that Boost Productivity

April 4, 2018 / rgamorot

Communication is the core of every businesses’ success. Whether you run a business with in-house or remote workers, making sure that you and your people have the perfect channel to communicate will always be a challenge.

It is gratifying for organizations that we are now in a generation that offers several ways to get things done; a Project Management tool is only one of the few innovations that can be useful to businesses. It is a software that can be used for project planning, scheduling, resource allocation, and change management. So even if you’re moving from one place to another, traveling, stuck in traffic, or anywhere around the globe — you’ll always have a way to be informed on what’s happening with your team’s progress.

One of the essential features of a Project Management tool is providing channels for the team members to exercise teamwork. It permits them to simultaneously voice out their opinions or ideas that can be beneficial for their organization; as they say, two or more heads are better than one. The platform also allows creation and assigning of tasks, deadlines, and shows the individual and overall progress of any project. The primary features of a Project Management tool give power to the Project Manager (PM) to adjust or re-assign a task, and even stretch the timeline of a project if needed.  Freelancers, small shops, mid-sized companies, and multinationals all rely on Basecamp. It offers a modern look like a social media platform making it easier for the user to operate.

Here are some of the project management tools that boost office productivity. In shopping for one, make sure you have a few of them on your list:

Features:

  •      Message Boards – keep the conversation about a specific topic together on a single channel.
  •      To-dos – allows creating to-do lists to help track the status of any project.
  •      Schedules – enables to add or create an event with date and time that notifies all the person in the project.
  •      Realtime Chat (Campfires) – a chat feature that lets all the people included in the project to ask or answer questions without leaving the platform.
  •      Check-in Questions – permits users to ask team questions on a regular basis, with all the replies showing as threads.
  •      Documents & File Storage – allows everyone included in a project to access the area where they can share documents, files, images, and more.
  •      Email Forwards – allows forwarding important emails using a unique forward address assigned to specific projects.
  •      Clientside – useful for someone working with a client. It lets them show their activities to the clients and get their approvals on the record.
  •      Reports – it shows the overall status of all the tasks assigned to someone on every project and tells what project has been accomplished for the day.
  •      Direct Messages – lets member start a private 1-1 or small group conversations and permits them to attach files, quotes, and code samples — even have fun with sounds, video, and emoji!
  •      Notifications – you can choose to receive or disable notifications, and set the hours on when do you want to get notified.

Project & Portfolio Management

Meanwhile, some companies like Microsoft offer integrated planning tools that help you keep track of projects and stay organized. You can start your project efficiently and execute them swiftly that also allows you to consolidate project, resource, and portfolio management.  Again some features to consider in managing your projects and portfolio:

Features:

  •      Built-in templates  Built-in, customizable templates use industry best practices to help you get started on the right path—so there’s no need to create project plans from scratch.
  •      Project planning – Scheduling features streamline the entire process and lessen time needed for training. Examples are Gantt charts pulldown menus.
  •      Out-of-the-box reports – Share reports across your organization to keep everyone on the same page. Reports include everything from burndown charts to financials; and are available across devices.
  •      Multiple timelines – Give all the participants an overall view of the project progress, their start and fulfillment dates, and current progress. Tasks as well as highlights are also given a prominent place. Users can adjust the timelines if changes occur.
  •      Access across devices – Updating of tasks can happen on real-time across all the devices of all the team members, such as smartphones, desktops, laptops, and tablets. Reports, documents, and entire conversations are posted on real-time and on all platforms, keeping everyone updated.

Having a Project Management software is one of the many reasons behind the success of every business. It’s like a swiss multi-tool that caters all your needs; you can save time and money by having a single tool. Moreover, it gives your employees the feeling that they belong, that their opinions and approaches are appreciated. Of course, if your employees are happy, satisfied, and equipped with proper knowledge it will reflect on their output — never forget to invest in your people. A Project Management tool is the best way to do it.

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